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Publish


Contents:


Introduction

The Publish Page allows the contents of the Administrative Site to be copied to the Public Site, either in their entirety or partially. It also allow the Publishing Password to be changed.

Partial Publishing

Partial publishing is enabled from the Edit Contents page whenever any files there have their "publish" checkboxes checked. When partial publishing is enabled, only those files that have their "publish" checkboxes checked are copied to the public site. The Spell Checker checks only those files with their "publish" checkboxes checked and the Local Links Checker checks those files in the context of the published site. See the Spell Checker and the Local Links Checker documentation for more details.

When partial publishing is not enabled, the entire Administrative Site is published. (Use the Clear Publish Checkboxes command Clear Publish Checkboxes on the Edit Contents page to disable partial publish.)

Page Contents

The Publishing page presents two separate sections. The top section runs various Checkers and initiates the Publishing Process. The bottom section changes the Publishing Password:

Publishing and Publishing Password

Checking and Publishing

The top portion of the Publishing page runs the Spell Checker and the Local Links Checker. (It does not run the Off-Site Link Checker because that Checker will report errors if a remote Web server happens to be temporarily unreachable.)

If partial publishing is enabled, the Spell Checker checks only those files with their "publish" checkboxes checked on the Edit Contents page and the Local Links Checker checks those files in the context of the published site. See the Spell Checker and the Local Links Checker documentation for more details.

If the Checkers report no errors, then the Publishing page presents a form for entering the Publishing Password. Enter the Publishing Password and press the "Publish" button to start the publishing process.

Publishing Password

The bottom portion of the Publishing page presents a form for changing the Publishing Password. If the Password becomes lost, contact your System Administrator for get help entering a new Publishing Password.

The Publishing Progress Window

When the Publishing Password is entered and the "Publish" button is pressed a new window opens that displays the progress of the publishing process:

Publishing

Publishing involves several automatic steps, during which a progress bar is animated at the top of the page. For a complete publish the steps are:

  1. The search forms are updated to track any changes to the contents of the main menu and internal tables of titles are updated.
  2. If the Search Index Database is not up-to-date, a new one is created. This step can take several seconds.  If no page files have been deleted since the last indexing, the indexing is incremental, only indexing pages that have changed since the last run.  If page files have been deleted, then the entire site is indexed, which can take longer.
  3. The contents of the Administrative Site are copied to a new directory on the Public Site and those contents become visible to the public. The new directory is marked with the current time stamp to differentiate it from earlier published versions.

For a partial publish the steps are:

  1. All the files on the Public Site plus the files on the Administrative Site that have their "publish" checkboxes checked are copied to a new directory on the Public Site and those contents become visible to the public. The new directory is marked with the current time stamp to differentiate it from earlier published versions.
  2. The internal tables of titles are updated. Note that the Search forms are not updated to track any changes to the contents of the main menu. This requires a complete publish. (The search forms display the main menu and the backup menu on most sites.) 
  3. The Search Index Database is built for the newly published site. This step can take several seconds.

You should review the newly published Public Site to make sure there are not any problems with it. If there are problems, you can use the Version Control tools to quickly switch back to a previously published version.

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