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Edit Content

Contents:

NewOpenMarkup OpenTemplatePermissionsMoveDeleteUploadView/UsageblankClear PublishSave Publish/Unused


Introduction

The Edit Content page is the main point of access to tools for adding, deleting, moving, editing, and previewing pages, and for uploading graphics, PDF, and other special files. It also provides access to usage information for uploaded files and lets you control what is published.

Edit Content Page

Page Contents

The Edit Content page presents a hierarchical site map that labels each page using its "Short Title". Index.htm pages for directories are shown in bold type. Other files in the directories are indented below their containing directory and are shown in normal type. Clicking the "+" icons opens additional layers of the hierarchy. Clicking the "-" icons closes previously-opened layers of the hierarchy.

The page is organized into three section:

  • Public Content: pages and uploaded files that will be publicly visible once published.
  • Private Content: pages and uploaded files that are visible only via their exact URL. Private pages aren't visible in the Site Map or the Search system. They cannot be linked to from Public pages.
  • Upload Directories: directories that hold uploaded graphics, PDF, and other special files.

Click on a page Title or an uploaded file's name to select it. Once an item is selected, it its title is shaded and the tool bar at the top of the window indicates commands available for the item.  If an item is an editable page file, double-clicking on it opens it for edit just like the Open Open button.  Position the cursor over a Title to see the name of the file as a tooltip.  Click on the [Calendar] entry to open the Administrative Calendar page.

Tool Bar

Selected files may enable the following tools on the tool bar:

Add New

Opens a form for adding a new page file, directory, or form. Because page files must end in ".htm", that extension is automatically added by the Add form. Adding a directory automatically adds a new "index.htm" file inside the new directory.

The Home page adds at the top level. All other directories add inside themselves.

If extra page templates are defined for your site, then the form that opens allows you to select a template for the new page. Different templates typically have different layouts or support additional page contents. A page's template can be changed later using the template tool described below.

The Page Editor is automatically opened on the new page. If the page contains a Survey Form, then the editor opens in Markup mode. Once the Page Editor is closed, the Edit Content page is refreshed to show the new directory.

If a new directory is added, a menu entry for the new directory's index file is automatically added to the new directory's parent's menu. If a new file is added, a menu entry for the new page is automatically added to the new page's parent's menu.


Open

Opens the "what-you-see-is-what-you-get" Page Editor on the selected page. Upon completion, if the Short Title has changed, the Edit Content page is refreshed to show the change.

If the file is open for edit by another user (or by you in another editor window) you will be asked if you want to delete the edit lock. Delete locks only when a browser crash has left stale edit locks or another user has accidentally failed to close an editor. Deleting a lock automatically sends mail to the other user to report that the lock was removed.

If the page contains an Order Form or a Survey Form, the editor opens in Markup mode.


Open Markup

Opens the Page Editor in Markup Mode on the selected page. Upon completion, if the Short Title has changed, the Edit Content page is refreshed to show the change.

If the file is open for edit by another user (or by you in another editor window) you will be asked if you want to delete the edit lock. Delete locks only when a browser crash has left stale edit locks or another user has accidentally failed to close an editor. Deleting a lock automatically sends mail to the other user to report that the lock was removed.


Template


Opens a form for changing the page's template (for all pages except the home page). This tool appears on sites that have more than two public page templates available.

If the selected template contains fewer editable text blocks than the page started with (for example, going from a two-column page to a single-column page), then the text in unused blocks will be discarded. However, text is not discarded until the page is edited and saved. As long as you haven't edited and saved the page, you can change the template back to what it started with without losing text.


Permissions

Sets edit permissions for the contents of a directory. (This feature is optional and is not present on all systems). When available, position your cursor over the page Title to see a tooltip that lists the users allowed to edit files in that directory.

(This command is part of the optional Edit-Permissions System, which makes it possible to control which users are allowed to edit files in any given directory. The ability to set editing permissions is limited to "Managing Users", as set up by the Content Management System Administrator. )


move

Moves page files and upload files by opening a window that presents a form for choosing a destination directory for the selected file. Note that it is not possible to move a file into the directory in which it already resides. Upon completion, the Edit Content page is refreshed to show the changes.


Delete

Opens a confirmation page for deleting the file. Directories can be deleted only when they do not contain any other files.Upon completion, the Edit Content page is refreshed to show the changes.
If a page is deleted, the menu entry corresponding to the page is automatically removed from the deleted file's parent's menu.



Upload

Opens a form for uploading files. Upon completion, the Edit Content page is refreshed to show the changes.

Files uploaded to the PDF directory must contain valid PDF files and must end in ".pdf".

Files uploaded to the graphics directories must contain valid GIF, JPEG, or PNG files and must end in ".gif", ".jpg", or ".png" respectively.

Files uploaded to the audio directory (if present) must contain valid audio files and must end in ".au", ".wav", ".mpa", ".mp2a", ".mp3", ".mmid", ".mid", or ".talk".

Files uploaded to the video directory (if present) must contain valid video files and must end in ".mpeg", ".mp2v", ".mov", or ".avi".

Files uploaded to the archive directory (if present) must contain valid archive files and must end in ".gtar", ".tar", ".exe", or ".gzip".

Files uploaded to content (page) directories may contain graphics, pdf, audio, or video files, as described above.

It is possible to upload a group of files by first encoding them in a ZIP archive, and then uploading the archive. Only files that match the file type required by the directory will be extracted. All files must be in the top level of the archive; no files will be extracted from folders included in the archive.

Uploaded files typically must be smaller than 8 MB, although some sites have higher limits set. Contact your system administrator to upload files larger than this.


View/Usage

If a page file is selected, a new window is opened to display the page. If an upload file is selected, a new window is opened that indicates where the file is used. If a graphics-upload directory is selected, the corresponding graphics viewer is opened for that directory.

Clear Partial Publish

Clears all the partial publish checkboxes [Partial Publish Checkbox] on the Edit page. This cancels the partial publish, making any publish a normal, entire-site publish.


Save Partial Publish & Unused Checkboxes

Saves the state of the partial publish checkboxes [Partial Publish Checkbox] and the unused checkboxes [Unused]. If any partial publish checkboxes are checked, the next publish will be partial.

If the optional Edit-Permissions System is installed, the edit, add, and delete commands will only be available on files and directories that you have permission to edit.

Other Items on the Edit Page 

Individual pages present the following commands:

Lock

This appears to the right of a page Title when it the page is open for edit. Clicking on it opens a window that indicates who is editing the locked file and when it was opened for edit.


Unused

Any PDF or graphics file uploaded to the Content Management System but not used on any pages can be marked as unused on the Edit Content page by checking the "unused" checkbox next to it and then pressing the "Submit All Checkboxes" button at the right of the tool bar. This will prevent the Local Links Checker from complaining that the file is an orphan.


Partial Publish

Partial publishing is enabled whenever any files there have their "publish" checkboxes checked and are saved Save. When partial publishing is enabled, only those files that have their "publish" checkboxes checked are copied to the public site. The Spell Checker checks only those files with their "publish" checkboxes checked and the Local Links Checker checks those files in the context of the published site. See the Spell Checker and the Local Links Checker documentation for more details.

Use the clear tool Clear Partial Publish to cancel any partial publish.


If the optional Edit-Permissions System is installed, the edit, add, and move commands will only appear on files and directories that you have permission to edit.

Private Content

Pages can be "privately published" on your site. Such pages aren't linked to from the rest of your site, don't appear on the Site Map, and aren't indexed by the Search system. (They are checked for spelling and link errors.) Private pages typically are used to publish content that is announced to a selected audience by URL.

Any pages or directories placed in the [Private Content] directory on the Edit Contents page are treated as private content.

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